How Job Scheduling Software is Helping Dispatchers – Field Service Software

• Kiran Kumar
• 10min read
• 3 Nov 22

Dispatchers are essential to every firm, but they are especially important within the field service management sector. They are in charge of making crucial choices that affect a company’s reputation. In addition to arranging work orders and techs, they also make work order calls, examine the work completed by every expert, the work orders, the client information, and more. Before scheduling the task, they consider a variety of factors, and field service scheduling software is necessary to assist them keep track of these important pieces of data. It can facilitate dispatchers’ decision-making and increase their productivity.

It is well known that dispatch scheduling software’s main feature is facilitating seamless scheduling of work orders, helping dispatchers to dispatch technicians efficiently. Other scheduling tools, such as Google Calendars, can issue alerts or assist with task scheduling, but they do not completely display the technician’s scheduled job or the present state of the work order. Choosing the appropriate expert for the project is essential whenever a work order gets prepared for scheduling. Dispatchers may make efficient plans by employing field service scheduling and dispatch software to assess the technician’s capabilities, location, and availability. Such field service scheduling and dispatch software may be tailored to the convenience of the user and has access to real-time scheduling.

Schedule Work Orders Automatically

Getting the correct worker to the task whenever a work order is received is crucial. Dispatchers require access to correct client data to schedule jobs. The field service scheduling and dispatch software puts all client addresses, locations, and information right at the dispatcher’s fingertips. If the same task is carried out manually, it may result in data inaccuracies and a complete delay in the scheduling process. It is simpler to distribute the duties to the appropriate specialist when using an automated system.

The drag-and-drop capabilities of the calendar allow for effective scheduling and timely dispatch of the work order. Complex scheduling is made simple with batch and bulk scheduling capabilities. By automatically creating work orders on the predetermined date, the program makes it simpler for dispatchers to schedule recurrent services.

Follow the Planned Work Order

Job tracking is another critical duty of a dispatcher. It’s not only about assigning jobs to technicians and dispatching them; you also need to keep track of the technician and know how the task is progressing. Field service scheduling and dispatch software make it possible to have direct access to the technician’s service in the field. The mobile field service application that technicians are provided allows them to accept or reject a service order that has been issued to them from any location. They may update their job status, log their working hours, and give the dispatcher their whereabouts. The lack of such dispatch scheduling software makes it simple for dispatchers to become confused and lose sight of which specialist is just where and doing what.

Dispatchers’ Mobility

Dispatcher power is greatly increased by the dispatch management software. They may use the mobile app to manage urgent jobs and cancel appointments in addition to checking the status of work orders. They may quickly arrange the assignment from their automobile or living room after checking which professionals are accessible nearby and their availability. Because the dispatcher has access to all necessary customer and technician information, rescheduling is easier and less complex. With the aid of a scheduling program, dispatchers may reassign duties at any moment and receive rapid updates from the field.

Fieldy is a field service management tool that can aid dispatchers in effectively completing their jobs. Its QuickBooks integration makes it easier to access client information, and product details, and more flexible technician scheduling. The ability to easily drag and drop items makes it simpler to reassign duties and manage technician schedules. For dispatchers to keep track of the work orders, the program also offers a variety of perspectives. An accepted work order, for instance, would be blue, a work order that was in progress, green, and finished, black.

Consider Job Scheduling Software to be a Whole Piece of Software

Because they make up such a significant portion of any business, dispatchers have the power to make or destroy a service department. A great dispatcher would be someone you hold onto and who you provide with more resources so they can make smarter judgments.

The dispatcher’s job is too frequently reduced to that of a simple scheduler. They must be considered an integral component of the entire process, though. The judgments dispatchers make can be influenced by all the previous information gathered via job order, like journey time, work time, components utilized, and even the many hours a technician takes on the road.